Clearwork Automations

Small business automation, built for you at a fixed price.

Pick a package, pay once, fill in a short intake form, and get a working automation connected to the tools you already use (built on n8n, or Zapier/Make if you already pay for them). Every build includes error alerts, a walkthrough video and a plain-English handoff doc.

See the packages

How it works

  1. Choose a package and check out securely with Stripe.
  2. Fill in the intake form (about 10 minutes): which apps you use and how the process works today.
  3. Give access to your tools through their own sharing or sign-in screens. We never ask for passwords in a form.
  4. We build and test it with sample data. The delivery clock starts once the intake and access are complete.
  5. Handoff: a short walkthrough video, a handoff doc, and two rounds of revisions.

Packages

Speed-to-Lead

Lead capture → CRM → instant follow-up

$497 one-time · 5 business days
  • 1 lead source: website form or Facebook Lead Ads
  • Create or update the contact in HubSpot, Pipedrive, GoHighLevel, Airtable or Google Sheets
  • Personalized first reply by email (SMS optional, via your Twilio)
  • Optional AI hot/warm/cold scoring, with an alert for hot leads
  • Error alerts, log sheet, video, handoff doc, 2 revisions

Not included: multi-step nurture sequences, CRM setup or migration, chatbots, ads.

Buy Speed-to-Lead ($497)

Invoice Reminder Autopilot

Polite, consistent payment follow-ups

$597 one-time · 7 business days
  • QuickBooks Online, Xero, Stripe Invoicing or FreshBooks (1 system)
  • Reminders 3 days before the due date, on the due date, and 7, 14 and 30 days after
  • Reminders stop automatically once an invoice is paid
  • Optional approval step before later-stage reminders go out
  • Weekly unpaid-invoice summary, video, handoff doc, 2 revisions

Not included: creating invoices, collections or legal steps, accounting reconciliation.

Buy Invoice Reminder Autopilot ($597)

AI Inbox Triage

Sort, label, alert, and prepare replies (never auto-send)

$697 one-time · 7 business days
  • 1 Gmail/Google Workspace or Microsoft 365 inbox
  • AI sorts mail into up to 6 categories you define
  • Urgent and lead emails trigger a Slack/Teams alert
  • Suggested replies for 2 categories, based on your FAQ document, saved for you to review and send
  • Daily digest, video, handoff doc, 2 revisions

Not included: auto-sending, deleting mail, help desk setup, multiple inboxes.

Buy AI Inbox Triage ($697)

After-the-Job Autopilot

Appointment reminders and review requests

$397 one-time · 5 business days
  • Calendly, Acuity, Square Appointments or Google Calendar (1 system)
  • Reminders 24 hours and 2 hours before each appointment
  • Review request after the job, plus 1 follow-up, with duplicates removed
  • Every customer gets your public review link
  • Video, handoff doc, 2 revisions

Not included: writing review replies, reputation software, marketing campaigns.

Buy After-the-Job Autopilot ($397)

Optional: Automation Care Plan, $99/month per package

Covers failure monitoring, fixes when a connected app changes, up to 1 hour of small tweaks each month, and a short monthly run report. Cancel anytime. New workflows and scope changes are quoted separately.

Start the Care Plan ($99/month)

What you'll need to provide

  • Admin access to the apps involved (CRM, email, accounting or booking tool), shared through each app's own invite or sign-in screen
  • Somewhere to run it: your own n8n Cloud plan, your own server, or our hosted instance (you get the results, not editor access), or your existing Zapier/Make plan
  • An OpenAI or Anthropic API key if you want the AI step (you pay your own usage)
  • Your message wording and tone (we'll write a first version for you to approve)

Third-party costs (n8n, Zapier, Make, Twilio, AI usage) are yours and are paid directly to those providers.

Demo: the lead-capture workflow

This is a working demo of the Speed-to-Lead build, run end to end in n8n against a test CRM and test mailbox (the business and lead below are made up). A website form posts to n8n, which checks and tidies the details, scores the lead, creates or updates the CRM contact without duplicates, sends the lead an instant reply, alerts the owner, and logs every run. If the CRM is down, it retries and logs the failure instead of losing the lead.

Sample website quote form filled in by a test lead
1. A visitor submits the website form.
The n8n workflow: webhook, validate, score, CRM upsert, emails and logging
2. The n8n workflow: validate → score → CRM → reply and alert → log.
n8n execution history showing successful test runs
3. Every run is recorded, so you can see what happened to each lead.
Owner alert email for a hot lead with score and reasons
4. The owner gets an alert with the lead's score and the reasons for it.

FAQ

Who owns the automation?

You do. You get the workflow export, documentation and a walkthrough video. If it runs in your account, it stays there.

n8n, Zapier or Make?

We default to n8n because it charges per workflow run rather than per step, which usually keeps running costs low. If you already pay for Zapier or Make, we can build there instead at the same price.

What does the AI do with my data?

AI steps send only the fields needed (for example, a lead's message) to the AI provider you choose, using your own API key. AI never sends emails on its own in these packages unless you explicitly turn that on.

What if my process doesn't fit the package?

Ask before you buy, or describe it in the intake form. If it clearly doesn't fit and we haven't started, you get a full refund. See the scope and refund policy.

Do you have reviews or case studies?

Not yet. This is a new service, and we'd rather tell you that than invent testimonials. You can see the lead-capture demo below before buying.

About

Clearwork Automations is a brand of Clearwork Studio. We're a small, new service: a few builds at a time, a fixed scope agreed before work starts, and no long-term contracts. Questions before you buy? Email clearworkhq+automation@mail.grokbot.com.